Finance & Grants
This section is all about money. How to get it, and how to best look after it for your club. From applying for grants to getting, managing a bank account and sponsors, to understanding your budget and getting tax invoices with the correct info, finance is a big part of running your club. This page also includes info about clubs and insurance.
RUSU Club Grants
Clubs Grants information is distributed directly to all Club Leaders and Club emails as per their completed annual online details forms.
Club Grants are only available to Clubs that have finalised all aspects of their full RUSU Clubs affiliation. This requires:
- Submission to the RUSU Clubs Department of the Club's correct AGM/IGM/SGM documentation as required.
- Completion by the Club of the current Club General Details Form.
Complete Form
- Completion by all elected members of the Club's current leadership executive of the current Club Leader Details Form.
Complete Form
- Provision to RUSU Clubs Department of evidence of minimum required current affiliation period membership by the relevant deadline (see AAG info below).
Annual Admin Grant (AAG)
- AAG assists Clubs with the cost of a Club’s administration, membership & promotional materials, meeting costs (including food/drinks), allowed training & costs arising from participating in RMIT Events.
- These type of costs above cannot be claimed back through the APR.
- Upload your member data excel speadsheet through the form below - do not upload your member data as a pdf - we require an excel spreadsheet .
All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.
Complete Form
Annual Program Reimbursements (APR)
- The APR assists Clubs with non AAG covered event costs for approved face-to-face & online club events costs.
- APR is paid as reimbursements to Clubs (Club spends money, RUSU reimburses).
All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.
Complete Form
In addition to the completed APR form, you need to supply (for each event you are claiming APR for) the record of your Executive approving the spending (minutes of club executive meeting(s)/email communications, etc), proof of event (poster, Facebook event page/photos, etc) and proof of payments (receipts, online payment transfers to suppliers, etc).
If you have lost receipts or only received an invoice and have no proof you paid cash, you can submit a completed Statutory Declaration (Stat Dec) explaining what you purchased, what for (the event name and date) how much it cost, and the fact that you have misplaced the proof of payments. Make sure you also include your club name and your role in the club.
Statutory Declarations are legal documents that must be signed by an authorised witness. You can download a blank copy and instructions about Stat Decs below.
Stat Decs
Special Program and Event Grants (SPEGs)
SPEG provides financial support for:
- Special in-person & online activities or events that meet at least one of RUSU’s priorities for SSAF SPEG.
- Refer to the Grants Info Sheet for priority information
Important SPEG information
- The Event SPEG is a competitive grant- not all Clubs that apply will receive a SPEG.
- Clubs may not receive as much SPEG as they apply for.
- SPEG does not fund more than 50% of an event/activity's total costs
- SPEG will not be available to clubs that can self-fund their activity/event and/or where the event/activity will make a significant profit
- SPEG is usually paid to the event supplier/s (venue, caterer, performers, etc)
- SPEG funds are not paid directly to a club except as a reimbursement.
- Funded Events /Activities must be delivered in 2023
- If funds remain from the total SPEG funding pool, there will be another round of EOI - ADVICE - Don't rely on this - apply now
How to apply for SPEG
Submit an Expression of Interest (EOI) by midday 20 April 2023 for future 2023 events
- SPEG Expressions of Interest (EOI) are open for a short period.
- EOI applications do not require detailed budgets or invoices - successful clubs will be supported by this process to finalize the SPEG after the EOI stage.
- If funds remain from the total SPEG funding pool, there will be another round of EOI - ADVICE - Don't rely on this - apply now
Finances
Banking and Insurance
Learn about managing your RUSU Club bank account (and the money in it!) by reading our guide. Info about developing budgets is two sections down
Read Guide
Insurance
Find out how to obtain insurance through RMIT.
RMIT Insurance
Budgeting
Use this Budget Template worksheet to develop your budget plan.
Spreadsheet
Read through our example activity budget to get a better idea of how to work your budget.
Example
Australian Tax Invoice Requirements
For SPEG grants and just generally, when your club makes a significant order/purchase, it should receive a Tax Invoice from your seller/suppliers. If your seller/supplier does not have an Australian Business Number (ABN), they must complete a Statement of Supplier. The info sheet below has the details you need to make sure the invoices you receive are 100% correct.
Tax Invoice Info
Sponsorship
If you would like RUSU to invoice a club sponsor on behalf of your club, use this RUSU Clubs Sponsorship Invoice Request Form.
Sponsorship Form
About Sponsorship
This guide has been produced to help clubs that are looking to secure sponsorship. The premise for this guide is to help clarify the process which you need to go through in obtaining a sponsor.
About Sponsorship Guide
Funding Rules and Political Interests
It's important that you understand the rules around funding and political interests to ensure you are not in breach of Commonwealth Government, RMIT and RUSU Club rules.
Read Now
