RUSU Club Resources

Finance & Grants

Finance & Grants

This section is all about money. How to get it, and how to best look after it for your club. From applying for grants to getting and managing a bank account to understanding your budget and getting tax invoices with the correct info, finance is a big part of running your club.


RUSU Club Grants



Clubs Grants information is distributed directly to all Club Leaders and Club emails as per their completed annual online details forms.

Club Grants are only available to Clubs that have finalised all apsects of their full RUSU Clubs affiliation. This requires:

  • Submission to the RUSU Clubs Department of the Club's correct AGM/IGM/SGM documentation as required.
  • Completion by the Club of the current Club General Details Form.
     

    Complete Form

  • Completion by all elected members of the Club's current leadership executive of the current Club Leader Details Form.
     

    Complete Form

  • Provision to RUSU Clubs Department of evidence of minimum required current affiliation period membership by the relevant deadline (see AAG info below).
     

Applications for Semester 1_2022 Welcome Grants are now closed. For succesful applicants, please don't forget to submit your Acquittal Report (link was emailed to you with your WG approval). For further funding support this Semester, please access your AAG and/or APR grant. Clubs are also encouraged to consider applying for a SPEG (Special Grant) for eligible events/activities. .

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  • AAG assists Clubs with the cost of a Club’s administration, membership & promotional materials, meeting costs (including food/drinks), allowed training & costs arising from participating in RMIT Events.
  • These type of costs above cannot be claimed back through the APR.
  • Upload your member data excel speadsheet through the form below - do not upload your member data as a pdf - we require an excel spreadsheet .

All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.


Complete Form

  • The APR assists Clubs with non AAG covered event costs for approved face-to-face & online club events costs.
  • APR is paid as reimbursements to Clubs (Club spends money, RUSU reimburses).

All Fully Affiliated Clubs are eligible for this grant – it is paid directly to your Club’s bank account.


Complete Form

In addition to the completed APR form, you need to supply (for each event you are claiming APR for) the record of your Executive approving the spending (minutes of club execuitve meeting(s)/email communications etc), proof of event (poster, Facebook event page/photos etc) and proof of payments (receipts, online payment transfers to suppliers etc).

If you have lost receipts or only received an invoice and have no proof you paid cash, you can submit a completed Statutory Declaration (Stat Dec) explaining what you purchased, what for (the event name and date) how much it cost and the fact that you have misplaced the proof of payments. Make sure you also include your club name and your role in the club.

Statutory Declarations are legal documents that must be signed by an authorised witness. You can download a blank copy and instructions about Stat Decs below.

 

Stat Decs


About SPEG

SPEG provides financial support for:

  • Special in-person & online activities or events that meet at least one of RUSU’s priorities for SSAF SPEG.
  • Club Branded Clothing that includes a simple RUSU Clubs logo (logo will be provided).
  • Our preferred supplier for club branded clothing is Ministry Shirts -for a quote/info, go here.


Important SPEG information

  • The Event SPEG is a competitive grant- not all Clubs that apply will receive a SPEG.
  • Clubs may not receive as much SPEG as they apply for.
  • SPEG is usually paid to the Club/s supplier/s.
  • SPEG funds are not paid directly to a club except as a reimbursement.
  • Funded Events /Activities must be delivered in 2022 and clothing must be paid for in 2022.


2022 RUSU Clubs SSAF SPEG & CBC Grant application form


Complete Form


Finances



Banking and financial approvals

Learn about managing your RUSU Club bank account (and the money in it!) by reading our guide. Info about developing budgets is two sections down

 

Read Guide


Insurance

Find out how to obtain insurance through RMIT.

 

RMIT Insurance


Budget Template

Use this worksheet to develop your budget plan.

 

Spreadsheet

 

Read through our example activity budget to get a better idea of how to work your budget.

 

Example

 

For SPEG grants and just generally, when your club makes a significant order/purchase, it should receive a Tax Invoice from your seller/suppliers. If your seller/supplier does not have an Australian Business Number (ABN), they must complete a Statement of Supplier. The info sheet below has the details you need to make sure the invoices you receive are 100% correct.

 

Tax Invoice Info

 


Sponsorship Invoice Request Form

If you would like RUSU to invoice a club sponsor on behalf of your club, use this RUSU Clubs Sponsorship Invoice Request Form.

 

Sponsorship Form


About Sponsorship

This guide has been produced to help clubs that are looking to secure sponsorship. The premise for this guide is to help clarify the process which you need to go through in obtaining a sponsor.

 

About Sponsorship Guide


It's important that you understand the rules around funding and political interests to ensure you are not in breach of Commonwealth Government, RMIT and RUSU Club rules.

 

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