All the RUSU club stuff right here

Club Resources

This page contains info about and links to a range of event, financial and legal management resources specifically for RUSU Clubs. Some of the information may assist other student event planners at RMIT.
Please be advised that any RUSU resources referred to other than access to the RUSU Room Bookings are for RUSU Clubs only.
Some information is also sent directly or only available to RUSU club leaders. 

RUSU Club Grants 2020 (and last minute 2019 SPEG Reports)  

An information sheet about 2020 RUSU Clubs Grants will be provided to all club leaders when it is available. The link to the 2020 Special Grants application will be listed here at the start of 2020.
It is too late to apply for 2019 reimbursements. 
A pdf fillable APR form is below - you need to supply (for each event you are claiming APR for)  a completed APR form,  the record of your Executive aproving the spending (minutes of club execeuitve meeting/s/email comms etc), proof of event (poster, Facebook event page/photos etc) and proof of payments (receipts, online payment transfers to suppliers etc).
If you have lost receipts or only received an invoice and have no proof you paid cash, you can submit a completed Statutory Declaration (Stat Dec) explaining what you purchased, what for (the event name and date) how much it cost and the fact that you have misplaced the proof of payments. Make sure you also include your club name and your role in the club. Statutory Declarations are legal documents that must be signed by an authorised witness - for a blank copy and instructions about Stat Decs,   go to
Scan through all of your paperwork to 
2019 recipients of SPEG grants are reminded that they needed to submit a Recipient Report. Failure to do so WILL result in your club being ineligible for a SPEG in 2020.  All clubs who received SPEG were sent a Report template. Email it to us at

2020 Re-affiliations and New Clubs

All 2109 calendar year clubs received the documentation for their 2019 Annual General Meetings and info about the 2020 re-affiliation process. The deadline for 2020 re-afiliation was December 6, 2019. If your club couldn't  finalise by then, it needed to inform us of this by December 6, 2019 at
Only 2020 fully re-affiliated clubs (including mid year clubs) or those registred as needing more time are eligible to participate in the S1_2020 Orientation events and access start of year funding etc. If your club IS NOT continuing into 2020, please let us know. 
Please refer to the Start a Club page for more information about starting a new RUSU club.  Please note that Provisionally Affiliated new clubs or new club proposals are not permitted to participate in the start of year Orientation events. 


Need to book a City Campus RUSU space? Click here.
For university managed spaces, see the info sheets below. Please note, you may not be able to book for Uni spaces until start of 2020 and you may not be able to book a regular weekly room until after semeter starts. So, book what you can! 


Need to book RUSU Clubs equipment for your RUSU Club event at City Campus or (by special arrangement) off campus? Check out the "booking RUSU Managed Space_Equp doc below for a list of what we have. All equipment booked through this form must be collected and returned to RUSU City Campus Building 57 Office 9.30 am to 3.30 pm, Monday to Friday. To make a booking request  Click here.
Note - Bundoora or Brunswick clubs - please ask at the RUSU office on your campus to see what they have that you can borrow for on campus events.
For AV equipment, see what's available through RMIT AV Loans (Catalogue in list below) 


2019 Annual Program Reimbursment Grant (APR) application form
Guide to Club Bank Accounts
Booking University Managed Spaces v28March2019
ABOUT_Event Spaces Managed by RMIT Venues
Application for student hire of academic space
Booking RUSU Managed Space Equip V21Feb2019
NEW Event Risk Assessment Form (for RMIT Security) 
2019 RMIT AV Loans Catalogue
RUSU Clubs Promotions Guide
RUSU Clubs Promo Opportunities
Requesting RUSU Clubs Promo Help
RUSU Clubs Model Constitution
Excel Event Budget template
Event_Activity Budget Examples simple
Event Checklist
Process_When ONE of your Executive resigns
General Guide to Running Club Executive Meetings
Basic Meeting_ Minutes Templates 
Formal Meeting_Minutes Template
Responsible Service of Alcohol (RSA) at Functions
Does your Club Need a Liquor Licence? 2019
Food Safety Information
Clubs Event Photography Disclaimer
RMIT Sustainable Events Guide
RUSU Clubs & RMIT Insurance
Guide to Showing Films In Public
RUSU Clubs Code of Conduct
Funding Rules - Political interests
RUSU Clubs Sponsorship Invoice Request Form
Club Webpage Instruction Manual 2019
RUSU Clubs Affiliate Logo Zip file July 2018