All the RUSU club stuff right here

Club Resources

This page contains info about and links to a range of event, financial and legal management resources specifically for RUSU Clubs. Some of the information may assist other student event planners at RMIT. Please be advised that any RUSU resources referred to other than access to the RUSU Room Bookings are for RUSU Clubs only. Some information is also sent directly to club leaders or available through a shared One Drive folder (in development!!!) 

RUSU Club Grants 2019

The 2019 RUSU Club Grants Information Sheet is distributed directly to fully affiliated RUSU clubs. It will also be available to RUSU Clubs through the new One Drive RUSU Clubs Executive Resources Folder (once all student emails are migrated to Outlook). 

Applications for the 2019 RUSU Clubs and Societies Special Program & Events Grants (SPEGs) are open to fully affiliated mid year RUSU clubs and calendar year RUSU clubs that have completed their 2019 affiliation (see note at * below for exceptions). 
SPEGs are competitive grants and applicants are not guaranteed SPEG funding or the full amount they are seeking. SPEG funding is generally paid directly to club event suppliers eg. caterers/security/venues. 
Successful applicants must submit a brief report to RUSU Clubs Departrment no later than two (2) weeks after their SPEG funded event/activities (a template will be provided to you). 

SPEG TIMELINES: It can take up to one month to process SPEG Grants. Because of this, SPEG applications MUST be submitted at least four (4) weeks before the event/activity your club is seeking SPEG funding for.  If your event cannot proceed without SPEG funding, apply much earlier. Seek advice from your Clubs Officer (RUSU Staff Member). 
The link to the online 2019 SPEG application form is here: 2019 SPEG FORM LINK

When the pool of SPEG funing is fully allocated, the link will be removed from this page and clubs notified. 
* New or returning lapsed RUSU clubs may not apply for SPEG unless the application is for an event/activity to be delivered in conjunction with an older club or clubs. 

Please see the list of documents below for a fillable copy of the 2019 Annual Program Reimbursement (APR) Grant form. Mid-year affiliate RUSU clubs and 2019 fully affiliated Calendar year RUSU clubs may apply for 2019 APR. 

Mid Year Club re-affiliations and New Clubs

Every RUSU Club must re-affiliate every year. Mid year clubs need ot start preparing to hold their Annual General Meetings and organising their changeovers. You will be sent all the templates soon! Please refer to the Start a Club page for more information about starting a new RUSU club. Please note that new club intakes may be delayed until the 2020 intake starts in September.

Need to book a City Campus RUSU space? Click here.


Need to book RUSU Clubs equipment for your RUSU Club event at City Campus or (by special arrangement) off campus? Check out the "booking RUSU Managed Space_Equp doc below for a list of what we have. All equipment booked through this form must be collected and returned to RUSU City Campus Building 57 Office 9.30 am to 3.30 pm, Monday to Friday. To make a booking request  Click here.
Note - Bundoora or Brunswick clubs - please ask at the RUSU office on your campus to see what they have that you can borrow for on campus events.
For AV equipment, see what's available through RMIT AV Loans (Catalogue in list below) 


2019 Annual Program Reimbursment Grant (APR) application form
Guide to Club Bank Accounts
Booking University Managed Spaces v28March2019
ABOUT_Event Spaces Managed by RMIT Venues
Application for student hire of academic space
Booking RUSU Managed Space Equip V21Feb2019
NEW Event Risk Assessment Form (for RMIT Security) 
2019 RMIT AV Loans Catalogue
RUSU Clubs Promotions Guide
RUSU Clubs Promo Opportunities
Requesting RUSU Clubs Promo Help
RUSU Clubs Model Constitution
Excel Event Budget template
Event_Activity Budget Examples simple
Event Checklist
Process_When ONE of your Executive resigns
General Guide to Running Club Executive Meetings
Basic Meeting_ Minutes Templates 
Formal Meeting_Minutes Template
Responsible Service of Alcohol (RSA) at Functions
Does your Club Need a Liquor Licence? 2019
Food Safety Information
Clubs Event Photography Disclaimer
RMIT Sustainable Events Guide
RUSU Clubs & RMIT Insurance
Guide to Showing Films In Public
RUSU Clubs Code of Conduct
Funding Rules - Political interests
RUSU Clubs Sponsorship Invoice Request Form
Club Webpage Instruction Manual 2019
RUSU Clubs Affiliate Logo Zip file July 2018