RMIT University Student Union. For Students, By Students.
- rusu@rmit.edu.au
RMIT University Student Union. For Students, By Students.
Organising club events is one of the best parts of being involved in a club, but it’s important to stay organised! This page provides key information on how to successfully plan, manage, and promote your events, both on and off-campus.
This section covers:
For more detailed risk management info, including required forms (like the Event Risk Management Assessment form – ERMA), please visit the Event Risk Management Page.
All clubs must submit an ERMA for events (on and off-campus), except for small meetings or General Meetings. Events that don’t meet the approval requirements can’t go ahead.
If your event involves students under 18, ensure you meet all Child Safety requirements. See our Child Safety Page for details.
All on-campus room bookings must be submitted by the Clubs’ ‘Designated Room Booker’. If you are unsure who this is, please contact your Clubs Officer.
RUSU events equipment is not available for Club use.
To ensure success, use Office 365 for your online events to get the most support. Read the RMIT Online Accessibility Guide to ensure your event is accessible to everyone.
Download: RMIT Online accessibility guide to Online Events section
For in-person events, refer to the Inclusive Event Checklist and the NSW Government Event Toolkit to make sure your event is accessible.
Follow the RMIT Sustainable Events Guide for tips on reducing your event’s environmental impact.
When using third-party content (images, music, film), ensure you are following copyright laws. This includes seeking permission or paying for licensing fees if necessary.
Download: Copyright Info Sheet
If you’re filming or photographing your event, make sure to display the RUSU Clubs Photography Disclaimer Poster. This informs attendees that photos or videos may be taken.
We strongly encourage you to use Rubric for your events, as it will help you reach a wider audience and increase visibility among students.
All events hosted through Rubric (that have completed their ERMA approval) will be featured on our central events calendar as well as your Clubs’ Rubric page.
You can promote on-campus through flyers/posters, however please read through our Club Promotional Material Advice & Etiquette guide.
Having an active social media presence is often a really important part of running your Club, see this guide for some tips on effective communication.
RUSU might be able to help promote your Club events! We offer support by:
We can generally promote events that are broadly accessible and relevant to all students. However there are some stipulations around what events we can or cannot promote. To check if we can promote your event, please contact your Clubs Officer
While clubs are responsible for their own event bookings, RUSU Clubs Staff can assist if something goes wrong. Contact us if:
For help, contact your Clubs Officer directly or email our general inbox.
Email: rusu@rmit.edu.au
Call: +61 3 9925 1842
PO BOX 12387 Franklin Street, Melbourne, VIC 3006
RMIT University Student Union respectfully acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nations on whose unceded lands we conduct the business of the University.
© RMIT University Student Union Incorporated 2025
