RUSU Affiliated Clubs

Welcome Grants

RUSU AFFILIATED CLUBS WELCOME GRANTS

RUSU is pleased to be able to offer funding to support eligible RUSU Clubs to run early Semester 1 'Welcome Events' – events with a focus on welcoming new RMIT students to the Club, University, and giving club members – new and old – an opportunity to meet and be part of their Club community.


PLEASE NOTE:


IMPORTANT:


WELCOME GRANT ELIGIBILITY


INITIAL ELIGIBILITY:

A: Full Affiliation: Calendar Year Clubs must have completed their 2023 re-affiliation which includes submission of the following documentation/info to the RUSU Clubs Department:

  1. Complete and accurate 2022 AGM/IGM/SGM docs (as applicable).
  2. Completed 2023 Club General Details Form.
  3. Completed 2023 Club Leader Details Form for every elected Executive.

B: Submission of 2022 Welcome Grant Acquittal Report (if the club received 2022 Grant)


GRANT ASSESSMENT CRITERIA:

Note: The criteria below are in addition to submission of the correctly completed application form (and the forms inbuilt Agreements).

  1. The usual size of the club.
  2. Estimated attendance data (number of total attendees and how that breaks down into RMIT students and new RMIT students).
  3. The budget for the event.
  4. What the Club intends to use the grant money for.
  5. Value for money (in comparison to similar events, known cost of items etc).
  6. Risk management approval.
  7. If Acquittal Report was submitted in 2022 (if applicable)
  8. Funded events must be delivered between 13th February – 2nd April 2023 (Application form closes on March 19th)


CONDITIONS FOR THE GRANT:

  1. EVENT RISK MANAGEMENT APPROVAL: Clubs must apply for and gain event risk management approval for the grant to be finalised
  2. PRIZES: If this grant is to fund prizes at a Welcome Event, Members of Club Boards of Management/Executive are not permitted to accept any of the prizes.
  3. ALCOHOL: This grant may only be used for alcohol costs where the alcohol is purchased at and consumed in a commercial venue in accordance with responsible service of alcohol laws.
  4. ACQUITTAL REPORT REQUIREMENT: All Clubs receiving this grant must provide a simple Grant Acquittal Report within 2 weeks of their event/s. This Report requires each Club to provide evidence of its' spending for the funded event. A Template is provided for the report.
  5. LEFTOVER GRANT FUNDS: Any club that has not spend at least 80% of its Welcome Grant shall have a comparable amount deducted from future 2023 RUSU Club grant entitlements.
  6. FAILURE TO SUBMIT ACQUITTAL REPORT: Any club failing to provide an Acquittal Report will have the full amount of Welcome Grant received deducted from future 2023 Core Grants (AAG or APR) and will not be eligible again for a Welcome Grant until 2025.
  7. MISUSE OF FUNDING: Clubs that misuse this funding will not receive any other Clubs funding in 2023 and will not be eligible again for a Welcome Grant until 2025. Misuse may include providing false information in the application (including budget information), using funding received for unrelated events or purposes, using funding for prohibited items (i.e. for alcohol on campus or where U18s are attending). 



TO APPLY FOR THE WELCOME GRANT YOU WILL NEED:

  1. Full event details (date/time/location/estimated attendance number etc)
  2. A PDF copy of the approved budget for your event (as approved by your Club’s Executive/Board).


APPLY NOW:

Complete and submit the Welcome Grant Application Form

Complete and submit your Event Risk Management application too (if you haven’t already)




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