Finance Admin & Payroll Assistant
- Finance & payroll admin role in a medium sized NFP/Student Union
- Formal qualification(s) and minimum 2 years work experience required.
- Convenient location at RMIT University CBD Campus
- Permanent Part Time – 21 hours/week. 3 days/week (Mon- Wed)
- Excellent salary ($55,704 for 0.6 FTE (21hrs/week), super and employment conditions
Are you a finance & payroll professional with at least 2 years (FTE) of experience in the community/ education sector, seeking a part-time, permanent role? Join us at our city campus and become part of an energetic and driven team of staff, elected student representatives and volunteers, who are making a real difference for RMIT students.
About the Role
This position is a multi-functional role with a range of responsibilities which primarily involve the everyday finance functions of; book-keeping, accounts payable and receivable, banking, the preparation of the fortnightly payroll and maintaining records and other administrative tasks.
This role works with direction from the senior RUSU Finance Officer to ensure that all aspects of the fortnightly payroll process, including; processing timesheets, preparing and paying wages and payroll reconciliation, are undertaken in a timely and compliant manner. The fortnightly payroll functions and responsibilities are shared between both Finance staff. However, this position requires the competence and confidence to be able to undertake the fortnightly payroll process in the absence of the RUSU Finance Officer.
This role provides administrative assistance to the RUSU General Secretary related to the administration and functioning of the Student Union Council (Board).
Qualifications & Key Requirements
- Accounting/Book-keeping Qualification: Applicants MUST have a relevant qualification in Accounting and/or Book-keeping (minimum Diploma level) with at least two years relevant experience preferably in the community/education sector (or equivalent).
- Payroll Experience: Demonstrated work experience (minimum one year) administering payroll of comparable size and complexity to RUSU (50-60 staff, complex Enterprise Agreement entitlements).
- Software Proficiency: Demonstrated proficiency with accounting/payroll software including MYOB and experience administering online EFT banking software for business purposes.
- People Skills: Excellent interpersonal skills and a genuine desire to work with young people/ students in a student union context.
- Administrative Skills: Exceptional administrative and organisational skills with a high level of accuracy and attention to detail.
About the RMIT University Student Union (RUSU)
RUSU (RMIT University Student Union) represents around 75,000 students at RMIT University and operates independent from RMIT University as a registered not-for-profit organisation. With an annual budget of over $7 million, RUSU employs 30 permanent staff and 15+ casual student staff. Our main offices are in the CBD with additional offices and services at Bundoora and Brunswick campuses. RUSU delivers a diverse range of programs as showcased in our
Annual Reports.
RUSU is ‘for students – by students’. This core value underpins our approach to everything we do.
Advice to Applicants
RUSU is an equal opportunity employer. We respect and value diversity and encourage applications from all sectors of the community. RUSU is a child-safe organisation. We are committed to ensuring the safety and wellbeing of young people. A valid Working with Children Check is required. You must have the right to work permanently in Australia to apply for this role.
To Apply
Submit your application by email to
rusu.jobs@rmit.edu.au Applications must include a resume and cover letter addressing how you specifically meet the key requirements of the role (max 2 pages).
Applications close Sunday 30 August 2026 at 11.59pm.
